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Creating Workspaces and Notes - Capturing Ideas & Information
Organising Personal and Shared Notes
Publishing Notes & Sharing Across Apps
- What Is Ideolve?
- Content Creation
- Publishing Content
- 1. What is Ideolve?21.06.17More
Hundreds of messages and bits of information and ideas come to you everyday. How do you make sense of it all? How do you organize these to make the most of it? How do you build on it?
Ideolve is a new collaboration environment designed to make an otherwise complex task of managing and collaborating on ideas and initiatives, easily. Create, Capture, Classify, Collate, Communicate and Collaborate on ideas and information using Ideolve and bring more effectiveness into your work.
- 2. How does Ideolve work?21.06.17More
In Ideolve it all starts with a workspace. A workspace has notes. Notes are made of rich text content and can be around a topic, idea or project. Anything that needs to be worked upon or recorded. You can attach documents to a note. Notes can be classified by attaching one or more Tags. This helps in quickly classifying the notes. Since a single note can be tagged with one or more tags, you can share information across topics.
To collaborate around an idea, you share a note with one or more users who are team members of your workspace or outside your workspace. Sharing a note with a person outside your workspace allows her to view the notes and comments. Sharing a note with a team member allows her to comment on the note. The comment itself has rich content and can also have attachments. The person can also attach her own tags to the shared notes.
- 3. What are the top benefits of Ideolve?21.06.17More
Some of the key benefits of using Ideolve are
a. Reduce internal mail traffic to less than half.
b. Reduce time spent in decision making and ideation.
c. Build up your team-wide knowledge base without any modifications to any existing systems.
d. Share data and information across projects
e. Secure data and information.
- 1. What is a workspace?21.06.17More
A workspace is a place where you can capture Ideas, thoughts and information in Notes.
All workspaces when created are Private with the notes in it accessible only to you.
But you can turn it into a collaborative workspace by simply sharing your notes with others or inviting them to sign-up into your workspace.
People who sign-up into a workspace, can comment on Notes shared with them or create their own notes that they can then share with other members of the workspace.
- 2. What name should I give my workspace?21.06.17More
We recommend using your name for a workspace you wish to keep the workspace private and using the project name, company name or initiative name to create a collaborative workspace.
- 3. How many workspaces can I have?21.06.17More
That depends on the plan. In the Free Startup plan, you can create up to two workspaces. The paid plans allow you create more workspaces.
- 4. How do I start using the workspace?21.06.17More
On creating a workspace, you will receive a mail with the sign up details. To sign in, go to the Ideolve website, www.Ideolve.com and click on the Sign In link. Enter your email id. If you have created more than one workspaces with this email id, you will be prompted to select one. On the next pop-up, enter your password.
Once you’re in, Click on the + sign on the top left corner of the Ideolve page to create a new note. In the note view, enter the subject. And start recording your ideas.
- 5. How many notes can I create?21.06.17More
There is no limit on the number of notes you can create in a workspace.
- 6. How do I share notes?21.06.17More
After you’ve created a Note, Use the share button at the top right corner of the Note to bring up the share widget pop-up. The note can be shared with a contact by simply entering their email id. The share widget will prompt you to invite the person with whom you have shared the note to your workspace.
Sharing without an invitation to your workspace allows the invitee to view the note. If you send an invite, then on joining your workspace, the invitee can comment on the note shared and create notes in the workspace.
- 7. How do I invite someone to my workspace and how is the Sign Up completed?21.06.17More
One way to invite someone to your workspace is to use the share note widget. Using this widget you first share a note and then invite the person with whom you have shared the note. If the invitation is sent along with the link to the shared note, then in the note view, the invitee will see a Sign Up button. On clicking the Join Workspace button, the invitee will be prompted to fill in a registration form. Once the invitee is successfully registered on the workspace, she can post comments on the note shared and create new notes.
The other way to invite is to go to the User Panel and click on the Invite Users link. An invitation to join the workspace is sent by email. Click on the Join Workspace link in the invitation will show the Registration form.
- 8. How do team members sign in to a workspace?
- 1. How do I create a note?21.06.17More
Click on the + sign on the top left corner to create a new note. In the note view, enter the subject. And start recording your ideas.
- 2. Can I format the note content?21.06.17More
Yes. Use the format bar at top of the note or comment. Besides highlighting the text with attributes such as Bold, Italic etc, you can also insert pictures, links and tables in the notes and comments.
- 3. Can I upload attachments?21.06.17More
Yes. Select the attachment icon on the top right corner of the Note View to upload a document to the note. You can attachment one or more documents. Similarly, you can upload documents to a comment. To insert pictures or files into the note or comment content, use the Upload menu on the format bar of the note or comment.
- 4. Can I comment on my own note?21.06.17More
Yes. You can comment on your own notes. Each comment is a rich content and can have attachments, tables and other formatting.
- 5. Can I delete a note?21.06.17More
Yes. To delete a note, click on the Delete Note icon on the Action Bar at the top right corner of the Note View. If you delete a note which you have authored and shared with others, it will be still visible with the people with whom you had shared the note. If you delete a note shared with you, the author and the other people with whom the note was shared, continue to see the note and all the comments.
- 6. Can I edit the subject of a note?21.06.17More
Yes. Click on the subject in the header on the Notes View and save the note.
- 7. Can I delete a comment I added to the note?21.06.17More
Yes you can delete any comments you may have added to the note. You cannot delete comments posted by anyone else.
- 8. Can I use the keyboard for formating text?21.06.17More
Yes. Click on the ? On the format bar to get help.
- 9. Can I delete an attachment?06.07.17More
Yes, you can delete an attachment from a note. Simply hover over the attachment and click on the delete icon which is present on the menu.
- 1. Where do I get the Ideolve mobile app?21.06.17More
The Beta version of the Ideolve app is available for iOS and Android. You can download the app from the Ideolve web interface.
- 2. Can I create notes using the mobile app?21.06.17More
Yes. Use the Ideolve mobile app to capture information or ideas on the go. You can create plain text notes and add images and attach documents from the app. These notes are saved on the mobile.
- 3. Can I upload the notes created on the mobile to the cloud?21.06.17More
Yes you can upload notes created using the App to the Ideolve servers. Uploaded notes will be visible in the Ideolve web app.
- 4. Can I browse through notes created using the web application?21.06.17More
Yes, go to the app menu and click on Browse Notes. The Ideolve web app will be launched the mobile browser.
- 1. What is a tag?21.06.17More
A tag is a way to classify a note into a category. Each note can have one or more tags created by you. Tagging notes helps you to relate notes and quickly locate information.
- 2. How do I create a tag?21.06.17More
There are two ways to create a tag. The first and most intuitive way to to attach a tag from the header of the note details view. Click on the + sign next to the tag icon and type in the tag name. If the tag is not present, then a new tag will be created and attached to the note.
The second way is to use the tag list view. Open the tag list view by clicking on the tag icon. Click on the + sign next to the Tags label and enter the tag name.
- 3. How do I attach a tag to a note?21.06.17More
To attach a tag to a note, click on the + sign next to the tag icon on the header of the note view and start typing. You will see a list of existing tags which match your input. Select a tag. For a new tag, simply enter the name and a new tag will get created and attached to the note. You can attach more than one tag in this fashion.
- 4. How many tags can I attach to a note?21.06.17More
There is no limit to the number of tags you can attach to a note. Adding more than one tag ensures that you find relevant information when working on different ideas and projects.
- 5. Can I remove a tag from a note?21.06.17More
Yes. Click on the x sign next to the icon name to remove a tag.
- 6. Can I rename a tag?21.06.17More
Yes. Go to the tag list view and click on the rename tag icon on the action bar of the tag. Type in the new name and press Enter.
- 7. Can I delete a tag? What will happen to the notes to which the deleted tag was attached?21.06.17More
Yes. The tag will be deleted, but the note will be intact. Please note the only way to find a note without tags would be a literal search or search using the author's name.
- 8. How do I see all the tags created by me?21.06.17More
Open the tag list view by clicking on the tag icon. The entire list of tags created by you will be displayed alphabetically sorted.
- 9. Can I see the tags of any other user?21.06.17More
No. All tags are private.
- 10. Can I tag a shared note?21.06.17More
Yes. You can tag a note shared with you. Your tags are your private tags and not visible to anyone else.
- 1. What happens when I share a note with team members on my workspace?21.06.17More
When you share a note with a team member, she sees the notes in her notes list. Your team members are also notified when you edit the note or comment. In addition, she can comment on your note.
- 2. What happens when I share a note with a person outside my workspace?21.06.17More
When you share a note with an external email id without an invite, the person can only see the note.
If you invite the person, then on joining the workspace, she sees the notes in her notes list. Your team members are also notified when you edit the note or comment. In addition, she can comment on your note.
- 3. Can anyone change my note or comments?21.06.17More
No only the owner of a note or comment can edit the content.
- 4. Can I change anyone's comments?21.06.17More
No only the owner of a note or comment can edit the content
- 5. Can I delete anyone's comments?21.06.17More
No. You can only delete your comments.
- 1. Can I publish a note?21.06.17More
Yes. Go to the menu on the top right of the note view and click on the publish icon in the drop down menu.
On publishing you will get a permanent link to the note that can be inserted anywhere.
Clicking on the link will always show the updated content.
- 1. Is there a free plan?21.06.17More
Yes. The Startup plan offers free lifetime usage. This is a limited launch offer and will be available for a limited number of sign ups.
- 2. What is the basic difference in the plans?21.06.17More
All the plans support all the critical functionality. The paid plans offer you more workspaces, more number of team members in a workspace and also more file storage.
- 3. Is there a limit on the number of notes in a workspace? Or a limit on number of notes a team member can create in a workspace?21.06.17More
No. You can have as many notes as you like. The storage occupied by the notes and comments is not counted in the File Storage available for your plan.
- 4. Is there a limit on the number of comments a note can have?21.06.17More
There is no limit on the number of comments per note.
- 5. Is there a limit to the data I can upload?21.06.17More
Ideolve comes in multiple plans. You can create unlimited notes and comments under any plan. The number of files you can upload is also unlimited. Depending on the plan selected, you will be limited to the storage used by the uploaded files.
- 6. Is there a limit on the number of files I can upload on a note or comment?21.06.17More
There is no limit on the number. However, the total storage occupied by uploaded files should not exceed the storage allocated as per the plan.
- 7. How many team members can I have in one workspace?21.06.17More
That depends on the plan you have opted for.
- 8. How many people can I share a note with?21.06.17More
You can share a read only view of a note with as many people as you want. The number of people you can invite to a workspace is limited by the plan.
- 9. How do I buy Ideolve?
- 1. I have email. Why do I need Ideolve?21.06.17More
Email is a great communication tool. Especially with the outside world. It is also the most popular way in which documents are exchanged. However, though used extensively for collaboration over ideas, projects and decision making, it is not the best of tools for these uses.
Ideolve has the following advantages when it comes to ideation, collaboration and knowledge sharing:
While, Email is a contact-centric application, Ideolve is topic or idea-centric. Discussions around ideas, concepts and projects are central, teams are dynamic.
Though ubiquitous, email is riddled with problems such as spam, duplication of information, unreadable trial mail, no easy way to share history etc.
Ideolve solves these problems improving the internal efficiencies and enabling quick decision making, easier knowledge management and sharing.
- 2. How is Ideolve different from a cloud file store?21.06.17More
Ideolve and Cloud file store Apps like Dropbox and Drive are ideal to upload documents, with some apps providing collaborative creation and editing of the document content.
But documents are generally created as an outcome of a discussions as a way to record or layout a plan, strategy, or idea. So where are the underlying discussion and conversations stored? Are they available for future reference?
Ideolve will help you do just that, it can keep both the documents and the conversations around it in a single place.
- 3. I have a messaging and communication solution, why do I need Ideolve?21.06.17More
Messaging solutions are just that. A system which allows smooth communications and document sharing. But messaging systems are people centric. These systems are organised around a group of people.
Ideolve flips this, making the topic, issue or idea central to the conversation. Teams collaborating around an idea or issue can be dynamic. Ideolve is not just for communications, it is a powerful tools for collaboration.
- 4. How is Ideolve different from a enterprise social software?21.06.17More
Enterprise social software is yet another way to communicate with your co-workers. To keep them up-to-date with latest events and happenings. To broad cast information.
Ideolve is used to ideate, design, strategise, plan etc. And while doing so, you create a wealth of knowledge that can be used as reference in the future adding to the effectiveness of the team.
- 5. How can I use Ideolve with the CRM software?21.06.17More
Ideolve can be a ideal companion software for a CRM. Whereas a CRM will hold the customer contact and the workflow to convert a contact to a customer, Ideolve can be used to discuss ideas, strategies and plans to work with customers. With Ideolve it is easy to share best practices, market intelligence and knowledge gained from working with customers.
- 6. How can I use Ideolve with a project management software?21.06.17More
The use of a project management tool usually starts after the plan has been worked out and has been broken down into tasks for project execution.
But the discussions, ideation and brain storming prior to the project execution is often stored in bits and pieces in email, messages and documents.
Ideolve will help you have all this information in a central place, making it easy to build and refine your project plans.
- 1. How do I provide my feedback?21.06.17More
Simply write a mail to email@example.com
- 2. Will I get support for the free version?21.06.17More
Yes email support will be available. For queries and suggestions, write to firstname.lastname@example.org.
- 3. Will my data be secure?21.06.17More
Ideolve is hosted on highly secure AWS data centers.
In addition, Mithi and some of its associates have been using Ideolve internally for over a year. Issues related to data security, availability and durability have been addressed. This means that you data will be secure. However in the outside of chance of data corruption or loss, Mithi will do the utmost to retrieve data from the backups.
- 4. Is my data private?21.06.17More
Yes. Any data uploaded on Ideolve is encrypted and secured. We do not use or access data uploaded by you.